Wednesday 16-03-2022 - 16:21

AGM EGM MEETING NOTES – 15^TH MARCH 2022

Starting at 6:15

Apologies made for committee/nominees not attending

(All committee present)

Brief explanation of how the meeting will run, AGM followed by EGM

Matters arising from the previous AGM - No pending/past matters to discuss.

Cocktail Committee biggest achievements:

• Becoming the biggest society Trent has ever seen
• Being a full female led committee
• Numerous events and training sessions
• Having the best year ever!
• Holding numerous events and sending weekly emails
• Having sober and drinking events
• Creating a community between people who love cocktails/mocktails

Committee personal achievements:

President – April

• Became active in the committee in January after semester abroad
• Completed health and safety forms during summer 2021
• Negotiated deals with bars and restaurants for membership cards
• Helped RAD week training session in SU
• Hosted an Ocean pres
• Recently starting planning agendas for weekly cocktail meetings, Mondays on teams.

VPs – Megan and Kate

• Provides support and leadership to other committee members during bilateral part of academic year
• Supported president in adjustment to new role since coming back
• General support to other committee members – going above and beyond their role

Events Officer – Tamzin

• Two cocktails boat balls – quick sell out!
• Raising over £200 for charity at Girls Night In
• Welcomed 200+ people at the first event (welcome brunch)

Social Secretary – Rebekah

• Organising ocean pres and bar crawl every week, keeping everyone involves
• Pub golf
• Getting involved with other societies and the SU
• Enjoyed seeing the committee grow and make new friends

Social and Well-being Officer – Chloe

• Ensure all members are okay, happy and there to resolve any issues
• Distribute ocean tickets
• Assist in hosting ocean pres and planning
• Holding sober events
• Assisting with other events

Treasurer – Kate

• Managed and controls large budget and expenditure for academic year
• Helped to subsidise costs to make it affordable for members £15 boat ball!
• Liaising with bars to maximise member experience

Secretary – Maria and Kate

• Sending weekly emails to keep members informed and up to date of all events, notices and rules etc
• Responding to everyone quicky
• Making sure members feel heard!
• Keeping minutes of all meetings
• Explaining how members can get involved and explaining processes

Marketing Officer – Millie

• Creating social media posts to keep members informed of all things and ocean ticket posts
• Creating posters and flyers to attract all our members at freshers fairs
• Assisting in all events throughout the year
• Negotiating with bars

Training Officers – Isabelle and Caitlin

• Full restock of all equipment for training sessions
• Keeping an upto-date inventory
• Organising masterclasses with das kino and alchemist
• Conducting extensive planning for every training session for 30+ members at least every other week
• Ran a mocktail stand for Girls Night In
• RAD week business cocktail event
• Collaborating with other societies for masterclasses, e.g. chemistry

EGM

(All manifestos and email contacts available on slides, manifestos also accessible via nominations on NTSU website) – Kate Rowlson presented those who did not attend, those present read their own manifestos to the audience.

President – Caitlin Heath (present)

Treasurer – Charlotte Keys (present)

Secretary – Pola Neuman (absent), Lucy Alderton (absent), Lauren Gale(absent)  

VP – Sam Fendley (absent), Tamzin Rawlins (present)

Training Officer – Isabelle Dickinson (present), Anika Kochar (present), Gabriella Zollo (present), Julia Walter (present)

Social Sec – Georgia Woodruff (present), Darcy Thatcher (absent)

Events Officer – Hollie Worley (absent)

Social and Well-being – Olivia Duncalf (absent), Becky Chambers (absent)

Promotions and Marketing Officer – Lori McCready (absent), Isobelle Hill (absent)

(excluded from slides) – members can suggest places/events via email/Instagram message, were very open to new ideas as our role is to make members happy and ensure they have a good time.

Q&A Opportunity

• Emphasising the amount of support that is available from the SU and ourselves as the current committee
• Members will start at 0, may be another opportunity for another election if needed
• Shared roles, all work as a team, communicate, approve emails and posts etc
• VOTE!!!!
• Good luck wishes to all nominees
• Letting members know about all the events we have upcoming and tickets available to buy
• Members invited to enjoy food and drinks provided and ask any further questions to committee specifically and socialise with other members.